If you’ve been asked for a certified copy of your passport, degree, or proof of address, don’t panic! Document certification is a standard process in the UK, but knowing who can actually do it is critical.
In this guide, we’ll walk you through who can certify your documents in the UK, when you need a solicitor or a notary public, and how to get it done properly.
What is Document Certification?
Document certification is when a legal professional verifies that a copy of an original document is a “true copy.” It’s often required for legal, financial, or visa-related applications.
The person certifying must sign and stamp the copy, confirming they’ve seen the original and that the copy matches it.
You may need certified documents for:
- Visa or passport applications
- Opening bank accounts
- Mortgage overseas
- University admissions
- Working abroad
Who Can Certify Documents in the UK?
Not just anyone can do this. The person certifying your documents must be in a position of professional trust.
Notary vs Solicitor: How to tell if you need a Notary or a Solicitor – Main Differences
Here are the recognised options:
Solicitor or Lawyer
Solicitors are one of the most common professionals for document certification for domestic use in the UK. However, specially in the middle-east and some European countries are also recognising solicitor certification for use in those countries.
They can certify:
- Copies of documents
- Signatures
- Identity declarations
More about our solicitor certification service.
Notary Public
Notaries are often required when your certified documents are being sent overseas.
They offer:
- Internationally recognised certification
- Witnessing of signatures
- Notarial acts for foreign authorities
WLS offers full notary services with fast turnaround.
Commissioner for Oaths
A solicitor who is also a Commissioner for Oaths can administer statutory declarations and certify legal forms.
Other Acceptable Professionals
- Bank or building society official
- Chartered accountant
- Doctor or dentist
- Minister of religion
- Teacher or lecturer
- Member of Parliament
- Local councillor
- Police officer (retired or acting in some cases)
However, from the above list of other professionals, only documents certified by doctors, Minister of Religion, Police Officers and local Councillors can be legalised by the FCDO provided their specimen signature is registered on the FCDO database.
Always check with the local requesting party overseas before choosing the professional to certify your documents: some may only accept certification from specific professionals.
Source: GOV.UK – Certifying documents
Solicitor Certification vs Notary Certification
| Feature | Solicitor | Notary |
|---|---|---|
| Recognised in UK? | Yes | Yes |
| Recognised abroad? | Sometimes | Yes |
| Common use cases | Housing, education, finance | International contracts, visas, foreign courts |
| Costs | Lower | Higher due to liability involved |
If you’re sending documents abroad or dealing with foreign legal processes, notarial certification is usually required. WLS can help you determine the right option based on your needs.
Here is the Notary vs Solicitor: How to tell if you need a Notary or a Solicitor – Main Differences
How to Get a Document Certified
Certification Step-by-Step Process:
- Bring/send us the original document and we will take a clear photocopy.
- Present valid ID to confirm your identity.
- The certifier writes the respective wording applicable according to the type of document and certification required:
- e.g.: “Certified to be a true copy of the original seen by me.”
- They sign, date, and include their name, profession/capacity, and stamp with contact details.
Make sure to ask if the recipient requires a specific format or wording and the certifying professional will consider if possible.
Can I Certify My Own Documents?
No. You cannot self-certify your own documents or those of close family members. In the UK the certifier must be independent and professionally qualified.
Who can witness a signature in the UK?
A solicitor, notary public, or other authorised professional can witness signatures – especially for legal documents.
Can a bank certify documents?
Yes, many banks offer this service for account holders, however, this certification is not accepted if further legalisation is required. Check if your local branch provides it.
Can a non-practising solicitor certify documents?
It depends. If they still hold a practising certificate or are registered as a notary or barrister, they can.
Can a police officer certify a document?
Yes they can, particularly for proof of ID or UK Criminal Records Certificates. Always confirm with the requesting organisation.
Can anyone certify documents in the UK?
No. Only approved professionals with recognised qualification status can do this. Using the wrong person may lead to your application being rejected.
What Does It Cost to Certify Documents?
- Solicitors: £10–£50 per document
- Notaries: £70–£180 +, depending on complexity and type of document
- WLS Certification Services: Get a quote here
Do You Also Need Legalisation?
If your certified document is for use outside the UK, it may also need an apostille or consular legalisation.
WLS can handle the full process for you:
Final Tip: Check Before You Certify
Some institutions (especially international ones) may reject certifications that don’t follow their exact wording or format or the right legal professional. Always confirm their requirements.
Need Your Documents Certified Fast?
WLS offers solicitor and notary certification, apostille and embassy legalisation (all under one roof): Get started now
About the Author: Emerson De Queiroz Barbosa
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